Features
The whole workshop, on one screen.
Nine parts of the system, and what each one does in a working day. Anything that didn't make a mechanic's day shorter never made it in.
01 · Scheduling & Bookings
A calendar that shows every bay at once.
The schedule is drag-and-drop. Every bay, every mechanic and every job sits on one screen, so you can see the shape of the day without asking anyone.
- Drag and drop jobs between bays, mechanics and time slots
- Resize jobs directly on the calendar to adjust duration
- Bay and mechanic conflict detection, so double-bookings can't happen
- Schedule in 15-minute increments, from 15 minutes to full-day jobs
- Up to 20 configurable bays per day
- Create a job from any empty calendar slot without leaving the screen
02 · Jobs
Every job tracked from booking to handover.
Every booking becomes a job card with the customer, the car, the work and the notes attached to it. Nothing important lives in someone's head.
- Job status workflow: Scheduled → In Progress → Completed / Cancelled
- Assign jobs to specific mechanics
- Track odometer at drop-off
- Add notes per job, visible to whoever needs them
- Full job history per vehicle and per customer
- Create customers and vehicles on the spot during booking
03 · Invoicing & Payments
The invoice writes itself from the job card.
Mark the job complete and the invoice is waiting, already filled in with the work that was done. No retyping it at six o'clock.
- Invoices auto-generated from completed jobs
- Add tasks, services, parts and labour, with totals and GST updating live
- Sequential invoice numbering (INV100700, INV100701…)
- Record full or partial payments: cash, EFTPOS, bank transfer, credit card, cheque
- Invoice status: Draft → Unpaid → Partial → Paid → Overdue
- PDF generation, download, and print-ready layout
- Payment terms: immediate, 7, 14, or 30 days
- Per-customer statements showing full invoice history
04 · Quotes
Quotes that turn into jobs in one click.
Send a quote before the work starts. When the customer says yes, one click turns it into a scheduled job and everything carries across.
- Build quotes with the same tasks and services used in jobs
- Track quote status: Pending → Accepted / Declined / Expired
- One-click conversion from accepted quote to scheduled job
- PDF generation and download for clean customer-facing presentation
05 · Customers & Vehicles
Everything you know about a customer, on one page.
When someone rings up asking what you did to their car last March, the answer is one search away.
- Individual and business customer profiles
- Full contact details: mobile, phone, email, address, ABN
- Complete history: every job, invoice, quote and vehicle linked to the customer
- Correspondence log with timestamped notes per customer
- Outstanding balance tracking with full statements
- Vehicle records: rego, make, model, year, colour, VIN, fuel type, odometer, last service
- Full job history per vehicle
- Soft archive, so deactivated records can be restored any time
06 · Services & Tasks Catalogue
Your task list is already built.
You shouldn't have to spend your first week typing in a catalogue. PintoTech arrives pre-loaded with the jobs Australian mechanics do every day.
- 60+ standard automotive tasks pre-loaded, covering oil changes, brakes, suspension and electrical
- 14 pre-built service bundles, including Basic Service, Full Service, Brake Package, Timing Belt, A/C Service and Pre-Purchase Inspection
- Add your own custom tasks with pricing and default duration
- Build your own service bundles linking multiple tasks
- Everything reusable across jobs, invoices and quotes
07 · Staff & Permissions
Control what each person can see.
Set up your staff, give them a role, then adjust what any individual can view or change. It takes a few minutes and no IT knowledge.
- Staff profiles with contact details and position
- Optional login accounts per staff member
- Role-based permissions across every module: Jobs, Invoices, Quotes, Customers, Vehicles, Staff, Settings, Reports
- Two permission levels per module: View or Edit
- Per-staff overrides on top of role defaults
- Account lockout after failed login attempts
- Deactivate staff without losing their job history
08 · Reports & Analytics
You'll know where the business stands.
Revenue, money still owed to you, and who did what. These are the questions you'd otherwise be exporting to a spreadsheet on a Sunday to work out.
- Revenue report: monthly breakdown of invoices, revenue, GST and top customers
- Income report with custom date ranges and presets (this week, month, quarter, year)
- Jobs report: job count, status breakdown, mechanic workload
- Mechanics report: jobs completed and revenue generated per staff member
- Outstanding invoices, each with its customer and due date
- Customer outstanding totals, per customer, at a glance
- CSV export on every report
09 · Built for Australia
Australian rules, in from the first version.
GST, ABNs, EFTPOS and BSBs were part of the build from day one. The system assumes an Australian workshop everywhere it matters, down to state validation on an address field.
- GST calculated automatically at the configurable rate
- ABN fields on customer and business records
- EFTPOS, bank transfer and BSB supported natively
- Australian state validation throughout
- Hosted in Australia, so your data doesn't leave the country
See it for yourself.
The best way to understand PintoTech is to watch it run in a real workshop. Request early access and we'll walk you through it.
No commitment. We'll walk you through it ourselves.